Our clients are well-established manufacturers who create bespoke solutions for their clients across the UK. They are recruiting for an Office Administrator to join the busy office environment!
Roles and Responsibilities:
- As the Office Administrator, you will form part of the central hub of our office, managing a wide range of tasks that support both our team and our clients
- Act as the central point of contact for both internal staff and external clients, including office administration, event planning and support, staff support and meeting coordination
- Manage all company correspondence including phone calls, emails, and post while welcoming clients and guests warmly and professionally and maintaining effective and clear communication across all departments
- Organise meetings, schedule appointments, and take detailed meeting notes. As well as book venues and catering, to arrange all event marketing materials, source, invite and track attendance of attendees. Support with the venue set up and pack down. Manage the event aftercare process, sending out CPD certificates and getting feedback on the events
- Maintain and update company records and databases, including personnel, coordinating and booking contractor to complete work as require, H&S, and legal information. Support the administration of contractor vetting, including document checks, compliance records, and system updates
- Create and manage travel itineraries for staff attending business trips or company events
- Regularly review and update administrative records to ensure accuracy and compliance
- Input CIS invoices accurately into the finance system, general administrative support to the Accounts team and maintain accurate financial records
- Monitor and maintaining office supplies, including stationery, multimedia equipment, uniform and PPE supplies. Making sure to reorder items when required
- Liaise with suppliers to ensure timely delivery of essential supplies
The Ideal Candidate:
- Detail-oriented ensuring day to day office operations run smoothly
- Previous experience handling bookings, events, contractors, and finance duties
- Hold a strong administrative background inputting data, professional telephone manor while being organised
- IT literate and competent with Microsoft Packages
- Hold full UK driving license
Working Hours and Benefits:
- Monday – Thursday: 09:00am – 17:30pm
- Friday: 09:00am – 17:00pm
- 37 hrs a week
- 28 days annual leave, including bank holidays
- Offer some hybrid working
- Free onsite parking
- Company Health Insurance
- Company Life Insurance
Jackie Kerr Recruitment is an independent agency that has been established for 27 years.
We strive to provide the ultimate consultancy service to all our candidates. Whether you are looking for permanent or temporary work we pride ourselves in understanding our candidate’s requirement’s to ensure that we place you in your ideal role.
We have recently heavily invested in new Recruitment Software that provides an online portal. Simply visit jackiekerrrecruitment . com to enter your details and you will receive job alerts, hot off the press.
The portal enables you to update your information and CV at any time, so we always have your latest employment details on record.
So please visit our website and let us help you to find your dream job!
Please note: At Jackie Kerr Recruitment we receive a huge number of applications for each job that is posted. If you do not hear from us within 2 weeks of your original application, please go to our website jackiekerrrecruitment . com to apply for other jobs that may be suitable to you.